Team Accounts
What is a Team Account?
A Team Account is a shared account for members of a specific team. Each team has its own unique account. Once the Team Account is activated, any new cards issued for the team members are automatically linked to this account.
Benefits:
- Simplified financial management with a single team balance.
- Reduced need to redistribute funds among team members.
- Lower amounts of funds can be kept in the team account.
How to Enable Team Accounts for Users?
- Go to the Teams section.
- When creating a new team or editing an existing one:
- Locate the Charges for payments toggle.
- Set it to Team Account.
- Save the changes.
From this point, all cards issued for the members of this team will be linked to the team account.
Note: Team accounts are created automatically when the feature is enabled for a team for the first time.
How to Top Up a Team Account?
- Go to the Accounts section.
- Select Transfer Between Your Accounts.
- Choose the desired Team Account from the account list and complete the transfer.
Access Rights for Transfers and Accounts:
- Owner: Can transfer funds to any Team Account.
- Admin: Can transfer funds to any Team Account.
- Team Lead: Can transfer funds only to their own team’s account.
How to Check a Team’s Balance?
- The team balance and current operational mode are displayed in the Teams List.
- The balance history is shared among all members of the team.
- Payment details remain unchanged, allowing expense tracking for individual team members as before.
How to Find Cards Linked to a Team Account?
- Go to the Cards section.
- Use the Account Type filter:
- Select Team Account to display cards linked to team accounts.
- Select Personal Account to display cards linked to personal accounts.
Cards linked to a team account will have a corresponding label in the Balance column.
Important Notes
You cannot change the account linked to an existing card.
- At present, it is not possible to switch the account for a card, but this feature is planned for future updates.
Restrictions on card ownership: - Cards linked to a Team Account cannot be transferred to an owner from another team.
Moving members between teams: - If a member has cards linked to a Team Account, they cannot be transferred to another team.
- To proceed, the cards must first be reassigned to another owner within the current team.
Updated on: 27/12/2024